Orientation Regulations for Student Societies 2026
Guidelines & Regulations
Introduction
Published on 23 April 2026, the Orientation Regulations for Student Societies 2026 ("Orientation Regulations") governs all matters related to Student-led Orientation Activities.
Orientation Regulations for Student Societies 2026
Appendices to Orientation Regulations 2026
- Appendix A: Personal Information Collection Statement
- Appendix B_Hall Orientation Declaration Statement
- Appendix C: Student Helpers List
- Appendix D: Refund Policy
- Appendix E: Health Declaration Form and Waiver
- Appendix F: Essential Contacts List
- Appendix G: Bad Weather Arrangement during Student-led Orientation Activities
- Appendix H: Guidelines for Penalty
- Appendix I: Key Timeline for Documents Submission and Training Attendance
Hall Orientation Guidelines
(Applicable to Hall and College Students’ Associations only)
Key Timeline for Student Societies
Date
Items
Action
8 May 2026
- Briefing Session on Orientation Regulations for Student Societies 2026
1 ExCo for session
Register on or before 1 May 2026 via Webform
29 May 2026
- Deadline for submitting the Agreement on Orientation Regulations for Student Societies 2026
Submit the Agreement via Webform
29 May 2026
- Online Training Session on Introduction to HKU SOConnect
1 ExCo for the session
Register on or before 22 May 2026 via Webform
10 June 2026 (Cantonese)
or
11 June 2026 (English)
- Anti-sexual Harassment Interactive Workshop for Student-led Orientation Organisers
1 ExCo for either session
Register on or before 1 June 2026 via HKU SOConnect
15 June 2026
- Deadline for submitting the Student-led Orientation Activities Proposal
For Student Societies planning to organise Student-led Orientation Activities in 2026
Submit the Proposal via HKU SOConnect
15 June 2026
- Deadline for submitting the Hall Orientation Declaration Statement (Appendix B)
For Hall/College Students' Associations planning to organise Student-led Orientation Activities in 2026
Submit the Statement via HKU SOConnect
15 June 2026
- Deadline for completing the Online Training Module on Preventing Sexual Harassment on Campus
All ExCos of Student Societies planning to organise Student-led Orientation Activities in 2026
Submit the Certificate of Completion via HKU SOConnect
15 June 2026
- Deadline for completing the Online Training Module on Financial Management
- Deadline for completing the Online Training Module on SEN Support during Student-led Orientation Activities
- Deadline for completing the Online Training Module on Health, Safety and Conduct for Student-led Activities Organisers
2 ExCos of Student Societies planning to organise Student-led Orientation Activities in 2026
Submit the Certificates of Completion via HKU SOConnect
30 June 2026
- Release of the List of Officially-Acknowledged Student-led Orientation Activities
To be posted by CEDARS
10 July 2026
- Introduction to Hall Orientation Guidelines and Hall Educuation
-
For Hall/College Student Associations organising large-scale activities and other Student-led Orientation Activities as assessed by CEDARS
5 ExCos or/and Student Helpers
Register on or before 3 July 2026
20 July 2026
for Student Societies organising large-scale activities (e.g. Orientation Day/Night/Camp) and other Student-led Orientation Activities as assessed by CEDARS
20 July 2026
- Deadline for completing the Online Training Module: Preventing Sexual Harassment on Campus
All Student Helpers of Student Societies organising large-scale activities and other Student-led Orientation Activities as assessed by CEDARS
8 August to 9 August 2026
- Student Body Registration & Hall Information Day 2026
Details to be announced via email (back up date 10 August 2026)
28 August 2026
- Student Club Fair for Non-local Students
Details to be announced via email (back up date 31 August 2026)
10 August to 30 September 2026
- Orientation Period
Please refer to Orientation Regulations 2026
Training Programme Details
Click HereList of Officially-Acknowledged Student-led Orientation Activities
List of Officially-Acknowledged Student-led Orientation Activities
CEDARS is going to publish the List of Officially-Acknowledged Student-led Orientation Activities (“the Official List”) on 30 June 2026. The Official List might be subject to changes. Please refer to the latest version on the website for the most up-to-date information.
Only the Student-led Orientation Activities of the Student Societies that have duly fulfilled the requirement stipulated in the Orientation Regulations shall be posted in the Official List for new Students’ reference. Student-led Orientation Activities included in the Official List are allowed to book campus facilities/equipment and to use the University’s resources during the Orientation Period.
CEDARS reserves the right to remove the Student-led Orientation Activities included in the Official List if new information or circumstances arise that impact the assessment or if the respective Student Societies fail to adhere to the Orientation Regulations.