Orientation Regulations for Student Societies 2025
Guidelines & Regulations
Governing all matters related to Student-led Orientation Activities, the Orientation Regulations 2025 has been published on 2 May 2025.
- Appendix A: Personal Information Collection Statement
- Appendix B: Student-led Orientation Activity Proposal
- Appendix C: Student Helpers List
- Appendix D: Refund Policy
- Appendix E: Health Declaration Form and Waiver
- Appendix F: Essential Contacts List
- Appendix G: Bad Weather Arrangement during Student-led Orientation Activities
- Appendix H: Guidelines for Penalty
- Appendix I: Key Timeline for Documents Submission and Training Attendance
(Applicable to Hall and College Students’ Associations only)
Key Timeline for Student Societies
Date
Items
Action
7 May 2025 (English)
or
8 May 2025 (Cantonese)
- Online Briefing Session on Orientation Regulations for Student Societies 2025
27 May 2025
- Deadline for submitting the Agreement on Orientation Regulations for Student Societies 2025
Student Societies planning to organise Student-led Orientation Activities in 2025
5 June 2025 (Cantonese)
or
6 June 2025 (English)
- Anti-sexual Harassment Interactive Workshop for Student-led Orientation Organisers
10 June 2025
10 June 2025
- Deadline for completing the Online Training Module: Preventing Sexual Harassment on Campus
All ExCos of Student Societies planning to organise Student-led Orientation Activities in 2025
Details to be announced via email
10 June 2025
- Deadline for completing the Online Training Module on Financial Management
- Deadline for completing the Online Training Module on SEN Support during Student-led Orientation Activities
2 ExCos for each Online Training Module
Details to be announced via email
20 June 2025
- Release of the List of Officially-Acknowledged Student-led Orientation Activities
To be posted by CEDARS
4 July 2025
-
Interactive Workshop on Risk Management of Student-led Orientation Activities
-
For Student Societies (except Hall/College Student Associations) organising large-scale activities
and other Student-led Orientation Activities as assessed by CEDARS
1 ExCo for the session
Register on or before 27 June 2025
11 July 2025
- Interactive Workshop on Risk Management of Student-led Orientation Activities
-
For Hall/College Student Associations organising large-scale activities and other Student-led Orientation Activities as assessed by CEDARS
2 ExCos; OR
1 ExCo + 1 Student Helper for the session
Register on or before 27 June 2025
20 July 2025
for Student Societies organising large-scale activities (e.g. Orientation Day/Night/Camp) and other Student-led Orientation Activities as assessed by CEDARS
20 July 2025
- Deadline for completing the Online Training Module: Preventing Sexual Harassment on Campus
All Student Helpers of Student Societies organising large-scale activities and other Student-led Orientation Activities as assessed by CEDARS
Details to be announced via email
9 August to 10 August 2025
- Student Body Registration & Hall Information Day 2025
Details to be announced via email
9 August to 30 September 2025
- Orientation Period
Please refer to Orientation Regulations 2025
Training Programme Details
Click HereFor Student Societies
Action
Submit via Webform by 27 July 2024
Upload completed App. B to Webform by 24 July 2024
Upload completed App. C to Webform by 24 July 2024
- Sample photo of attire on Registration Day (please refer to Orientation Regulations Section III Part O)
Upload the attires images to Webform by 24 July 2024
- Submission of Certificate of Completion for Online Training Module: Preventing Sexual Harassment on Campus by EOU
To be obtained after completion of the online module Here
Submit via Webform by 2 Aug 2024
List of Officially-Acknowledged Student-led Orientation Activities
CEDARS has published the List of Officially-Acknowledged Student-led Orientation Activities (“the Official List”) on 20 June 2025. The Official List might be subject to changes. Please refer to the latest version on the website for the most up-to-date information.
Only the Student-led Orientation Activities of the Student Societies that have duly fulfilled the requirement stipulated in the Orientation Regulations shall be posted in the Official List for new Students’ reference. Student-led Orientation Activities included in the Official List are allowed to book campus facilities/equipment and to use the University’s resources during the Orientation Period.
Organisers, helpers and Participants shall bear their own risks and consequences for engaging in Student-led Orientation Activities that are not in the Official List.
CEDARS reserves the right to remove the Student-led Orientation Activities included in the Official List if new information or circumstances arise that impact the assessment or if the respective Student Societies fail to adhere to the Orientation Regulations.