Orientation Regulations for Student Societies 2025
Guidelines & Regulations
Introduction
Orientation Regulations for Student Societies 2025 ("Orientation Regulations") is written by Centre of Development and Resources for Students ("CEDARS") and Co-curricular Support Office ("CCSO").
Governing all matters related to Student-led Orientation Activities, the Orientation Regulations 2025 has been published on 2 May 2025.
Governing all matters related to Student-led Orientation Activities, the Orientation Regulations 2025 has been published on 2 May 2025.
Orientation Regulations for Student Societies 2025
Appendices to Orientation Regulations 2025
- Appendix A: Personal Information Collection Statement
- Appendix B: Student-led Orientation Activity Proposal
- Appendix C: Student Helpers List
- Appendix D: Refund Policy
- Appendix E: Health Declaration Form and Waiver
- Appendix F: Essential Contacts List
- Appendix G: Bad Weather Arrangement during Student-led Orientation Activities
- Appendix H: Guidelines for Penalty
- Appendix I: Key Timeline for Documents Submission and Training Attendance
Hall Orientation Guidelines
(Applicable to Hall and College Students’ Associations only)
Key Timeline for Student Societies
Date
Items
Action
7 May 2025 (English)
or
8 May 2025 (Cantonese)
- Online Briefing Session on Orientation Regulations for Student Societies 2025
27 May 2025
- Deadline for submitting the Agreement on Orientation Regulations for Student Societies 2025
Student Societies planning to organise Student-led Orientation Activities in 2025
5 June 2025 (English)
or
6 June 2025 (Cantonese)
- Anti-sexual Harassment Interactive Workshop for Student-led Orientation Organisers
10 June 2025
10 June 2025
- Deadline for completing the Online Training Module: Preventing Sexual Harassment on Campus
All ExCos of Student Societies planning to organise Student-led Orientation Activities in 2025
Details to be announced via email
10 June 2025
- Deadline for completing the Online Training Module on Financial Management
- Deadline for completing the Online Training Module on SEN Support during Student-led Orientation Activities
2 ExCos for each Online Training Module
Details to be announced via email
20 June 2025
- Release of the List of Officially-Acknowledged Student-led Orientation Activities
To be posted by CEDARS
4 July 2025
-
Interactive Workshop on Risk Management of Student-led Orientation Activities
-
For Student Societies (except Hall/College Student Associations) organising large-scale activities
and other Student-led Orientation Activities as assessed by CEDARS
1 ExCo for the session
Register on or before 27 June 2025
11 July 2025
- Interactive Workshop on Risk Management of Student-led Orientation Activities
-
For Hall/College Student Associations organising large-scale activities and other Student-led Orientation Activities as assessed by CEDARS
2 ExCos; OR
1 ExCo + 1 Student Helper for the session
Register on or before 27 June 2025
20 July 2025
for Student Societies organising large-scale activities (e.g. Orientation Day/Night/Camp) and other Student-led Orientation Activities as assessed by CEDARS
20 July 2025
- Deadline for completing the Online Training Module: Preventing Sexual Harassment on Campus
All Student Helpers of Student Societies organising large-scale activities and other Student-led Orientation Activities as assessed by CEDARS
Details to be announced via email
9 August to 10 August 2025
- Student Body Registration & Hall Information Day 2025
Details to be announced via email
9 August to 30 September 2025
- Orientation Period
Please refer to Orientation Regulations 2025
Training Programme Details
Click HereFor Student Societies
Action
Submit via Webform by 27 July 2024
Upload completed App. B to Webform by 24 July 2024
Upload completed App. C to Webform by 24 July 2024
- Sample photo of attire on Registration Day (please refer to Orientation Regulations Section III Part O)
Upload the attires images to Webform by 24 July 2024
- Submission of Certificate of Completion for Online Training Module: Preventing Sexual Harassment on Campus by EOU
To be obtained after completion of the online module Here
Submit via Webform by 2 Aug 2024
List of Officially-Acknowledged Student-led Orientation Activities
CEDARS is going to publish the List of Officially-Acknowledged Student-led Orientation Activities (“the Official List”) on 20 June 2025.
Only the Student-led Orientation Activities of the Student Societies that have duly fulfilled the requirement stipulated in the Orientation Regulations shall be posted in the Official List for new Students’ reference. Student-led Orientation Activities included in the Official List are allowed to book campus facilities/equipment and to use the University’s resources during the Orientation Period.
Organisers, helpers and Participants shall bear their own risks and consequences for engaging in Student-led Orientation Activities that are not in the Official List.
List of Officially-Acknowledged Student-led Orientation Activities